Herd the CATS! Project management drupalcamp colorado 2013

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Creech

Want to communicate better with clients and team members? Herd the CATS!

Business Technology

Herding the Cats
Matthew Saunders
Director of Client Services
ATEN Design Group
Saturday, June 29, 13

MatthewS d.o
j_matthew_s IRC
saunderm - G+
@creech - twitter
Matthew’s personal blog - dogstar.org
matthew@dogstar.org
matthew@atendesigngroup.com
Saturday, June 29, 13

Why Do We Do
What We Do?
Saturday, June 29, 13

We NEED
Project
Management
for Successful
Outcomes.
b4b2 on Flickr
Saturday, June 29, 13

I had a client a couple of months ago call
me at 6:30 in the morning yelling and
screaming because his site had been down
for over an hour. I drag myself out of bed,
get to the computer and his site comes
right up... I told him to try to get on
Google. Guess what? According to him
Google was down too. I politely told him to
call his internet provider because that was
down and once his internet came back up
to use it to search for a new developer.
Saturday, June 29, 13

I had a project that had multiple
decision makers. They wouldn't
move forward unless they all agreed
on any one point. And they couldn't
agree on anything.
Saturday, June 29, 13

Drunk guy: "Oh, you make sites?
Let's make something like Facebook
and earn alot of money! I'll come up
with ideas and you make it.”
Me: “Got any suggestions?”
Drunk guy: “Yeah, we need
something like Facebook so we'll be
rich! You go make it!"
Saturday, June 29, 13

The client doesn't know what they want,
so they spend endless hours in meetings
with you "throwing ideas around". Then,
despite the warnings that they were
consuming their contracted hours in this
fashion, insist that they shouldn't have
to pay for the time because the site still
hasn't been built.
Saturday, June 29, 13

make for nightmares for
us, our partners (internal
and external),They bring
us to an Open Sourced
“Arkham”... and we feel...
Lack of Planning
Lack of Communication
Lack of Process
Lack of Focus
Differences in CULTURE
Saturday, June 29, 13

make for nightmares for
us, our partners (internal
and external),They bring
us to an Open Sourced
“Arkham”... and we feel...
Saturday, June 29, 13

... the “Call of Druthuhlu”
Saturday, June 29, 13

Bring Calm from
Chaos.
Saturday, June 29, 13

star5112 on Flickr
Saturday, June 29, 13

daveknapik on ﬂickr
Saturday, June 29, 13

anyjazz65 on ﬂickr
Saturday, June 29, 13

Cowboy or Extreme
• Highly informal
• Focuses on Stakeholders
• Can be used in very unpredictable projects
• Can be excellent for rapid prototyping
Roy Montgomery
on ﬂickr
Saturday, June 29, 13

n.hewson on Flickr
Saturday, June 29, 13

Waterfall
• Highly Formalised
• Focuses on Requirements
• Inﬂexible
• Planning is Frontloaded
Saturday, June 29, 13

Can Feel
Uncontrolled When
Inevitable Change
Occurs
Saturday, June 29, 13

SheltieBoy on Flickr
Saturday, June 29, 13

Agile
• Deﬁned Timeboxes
• Iterative Development Methods
• Incremental
• Collaborative Requirements and Solutions
• Rapid and Flexible Responsive to Change
• Self Organizing Teams
Saturday, June 29, 13

The Agile Hybrid
Approach
Saturday, June 29, 13

Some Kinds of Roles
Saturday, June 29, 13

Project Management
Acts as Scrum Master
Leads Pointing Stories
Protects Dev Team from Distractions During
Coding
Ensures that the Team Doesn’t Make Mistakes
Manages the Schedule
Saturday, June 29, 13

Product or UX
Owns Backlog
Personas, Epics, and Stories
Answers questions that Clarify Business Needs
Demos Software at the End of Sprint
Saturday, June 29, 13

Developers
Self Organizes Selected Stories
Decides What Can/Can’t be Completed in
the Timebox
DEFINES the Implementation of
Business Needs
Executes
Saturday, June 29, 13

This Next Model Works Well
For Projects with a Long
Timeline
Saturday, June 29, 13

A Sample Timebox Timeline
60 days - Business Requirements
40 days - User Stories, Wireframes,
Comps
20 days - Beginning of Current
Development cycle
Saturday, June 29, 13

These Three Overlap
To Cover A Single Timebox
Saturday, June 29, 13

Demos and Retrospectives
Saturday, June 29, 13

Daily Scrums
What did you do in the last 24 hours?
What are you doing today?
What are your blockers?
Saturday, June 29, 13

Variations on a Theme
Saturday, June 29, 13

Well Oiled Machines on ﬂickr
Saturday, June 29, 13

Faster, Better, More
Awesome
Saturday, June 29, 13

Caro's Lines on Flickr
THANKYOU
Saturday, June 29, 13

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Herd the CATS! Project management drupalcamp colorado 2013

1. Herding the Cats Matthew Saunders Director of Client Services ATEN Design Group Saturday, June 29, 13

2. Who am I? Saturday, June 29, 13

3. MatthewS d.o j_matthew_s IRC saunderm - G+ @creech - twitter Matthew’s personal blog - dogstar.org matthew@dogstar.org matthew@atendesigngroup.com Saturday, June 29, 13

4. Drupal since 4.6 Saturday, June 29, 13

5. Why Do We Do What We Do? Saturday, June 29, 13

6. We NEED Project Management for Successful Outcomes. b4b2 on Flickr Saturday, June 29, 13

7. I had a client a couple of months ago call me at 6:30 in the morning yelling and screaming because his site had been down for over an hour. I drag myself out of bed, get to the computer and his site comes right up... I told him to try to get on Google. Guess what? According to him Google was down too. I politely told him to call his internet provider because that was down and once his internet came back up to use it to search for a new developer. Saturday, June 29, 13

8. I had a project that had multiple decision makers. They wouldn't move forward unless they all agreed on any one point. And they couldn't agree on anything. Saturday, June 29, 13

9. Drunk guy: "Oh, you make sites? Let's make something like Facebook and earn alot of money! I'll come up with ideas and you make it.” Me: “Got any suggestions?” Drunk guy: “Yeah, we need something like Facebook so we'll be rich! You go make it!" Saturday, June 29, 13

10. The client doesn't know what they want, so they spend endless hours in meetings with you "throwing ideas around". Then, despite the warnings that they were consuming their contracted hours in this fashion, insist that they shouldn't have to pay for the time because the site still hasn't been built. Saturday, June 29, 13

11. make for nightmares for us, our partners (internal and external),They bring us to an Open Sourced “Arkham”... and we feel... Lack of Planning Lack of Communication Lack of Process Lack of Focus Differences in CULTURE Saturday, June 29, 13

12. make for nightmares for us, our partners (internal and external),They bring us to an Open Sourced “Arkham”... and we feel... Saturday, June 29, 13

13. ... the “Call of Druthuhlu” Saturday, June 29, 13

14. Bring Calm from Chaos. Saturday, June 29, 13

15. star5112 on Flickr Saturday, June 29, 13

16. Saturday, June 29, 13

17. daveknapik on ﬂickr Saturday, June 29, 13

18. 3 Methodologies Saturday, June 29, 13

19. anyjazz65 on ﬂickr Saturday, June 29, 13

20. Cowboy or Extreme • Highly informal • Focuses on Stakeholders • Can be used in very unpredictable projects • Can be excellent for rapid prototyping Roy Montgomery on ﬂickr Saturday, June 29, 13

21. n.hewson on Flickr Saturday, June 29, 13

22. Waterfall • Highly Formalised • Focuses on Requirements • Inﬂexible • Planning is Frontloaded Saturday, June 29, 13

23. Can Feel Uncontrolled When Inevitable Change Occurs Saturday, June 29, 13

24. SheltieBoy on Flickr Saturday, June 29, 13

25. Agile • Deﬁned Timeboxes • Iterative Development Methods • Incremental • Collaborative Requirements and Solutions • Rapid and Flexible Responsive to Change • Self Organizing Teams Saturday, June 29, 13

26. The Agile Hybrid Approach Saturday, June 29, 13

27. Saturday, June 29, 13

28. Saturday, June 29, 13

29. Saturday, June 29, 13

30. Some Kinds of Roles Saturday, June 29, 13

31. Project Management Acts as Scrum Master Leads Pointing Stories Protects Dev Team from Distractions During Coding Ensures that the Team Doesn’t Make Mistakes Manages the Schedule Saturday, June 29, 13

32. Product or UX Owns Backlog Personas, Epics, and Stories Answers questions that Clarify Business Needs Demos Software at the End of Sprint Saturday, June 29, 13

33. Developers Self Organizes Selected Stories Decides What Can/Can’t be Completed in the Timebox DEFINES the Implementation of Business Needs Executes Saturday, June 29, 13

34. This Next Model Works Well For Projects with a Long Timeline Saturday, June 29, 13

35. A Sample Timebox Timeline 60 days - Business Requirements 40 days - User Stories, Wireframes, Comps 20 days - Beginning of Current Development cycle Saturday, June 29, 13

36. Saturday, June 29, 13

37. Saturday, June 29, 13

38. These Three Overlap To Cover A Single Timebox Saturday, June 29, 13

39. Saturday, June 29, 13

40. Demos and Retrospectives Saturday, June 29, 13

41. Daily Scrums What did you do in the last 24 hours? What are you doing today? What are your blockers? Saturday, June 29, 13

42. Variations on a Theme Saturday, June 29, 13

43. Saturday, June 29, 13

44. Well Oiled Machines on ﬂickr Saturday, June 29, 13

45. IRC Saturday, June 29, 13

46. Google Docs Saturday, June 29, 13

47. Saturday, June 29, 13