5 Things to Know Before Migrating to SharePoint 2013, OneDrive for Business, or SharePoint Online

Editor's Notes

1. By offering the attributes of public cloud (economics, scale, pace of innovation) with some of the privacy and control features associated with private cloud, VPCs are effectively addressing many of the objections that have held customers back from the cloud model. According to IDC, an important factor driving growth in public IT cloud services spending is the expanding variety of cloud deployment options. As these platforms mature, cloud services adoption will increase dramatically. Virtual private cloud (VPC) offerings are shifting momentum from dedicated private cloud offerings toward public (shared/multi-tenant) cloud offerings.
2. Financial decisions about IT are being pushed down to business owners, rather than IT This is new for many managers Most businesses need something lightweight Designed for their business, not collaboration overkill
3. Talk about customer who hired us to ‘Implement SharePoint because we own it thanks to our EA’ Get to the stakeholders, and work with them Find company FY objectives that you can solve with SharePoint Governance, Governance, Governance – reference Sue Hanley’s presentation – the Wild Wild West. Archiving/retention – new compliance regulations? New security threats?
4. Imagine a spreadsheet that has the URL, name, owners, size, and count of sub sites. This information can be pulled from SQL Server and captured in a spreadsheet. This is a recommended best practice because the spreadsheet could then have additional information such as business purpose or customizations that are then filled out during a content audit. Run a survey – how useful is your content? Can people find it? What do people want added? Large pharma company that found that 20% of their content consisted of duplicates of existing content. Survey found that people found various versions of documents using Search, never sure which is most relevant
5. Imagine a spreadsheet that has the URL, name, owners, size, and count of sub sites. This information can be pulled from SQL Server and captured in a spreadsheet. This is a recommended best practice because the spreadsheet could then have additional information such as business purpose or customizations that are then filled out during a content audit.
6. Worldwide environmental foundation – Put social on their Intranet and fixed search – significantly increased adoption and value International consulting firm – moving to SharePoint for first time, issued iPhones and Android Tablets to entire workforce – wanted support from around the world - planned to go to O365. Discovered on-premises was the answer, and 2013 was the only way they could support these devices.
7. Migration presents an ideal time to assess the current SharePoint’s information architecture and to determine what should change. IA izncludes the combination of Content, Context, and users. For example, a user opens a main landing page. Does this user see the right content? Is it within the right context? Should this user see this content and in this context? Or should this user be receiving something else in terms of content and experience? IA considers how information – i.e., content – is design to “flow” to a user but also how a user flows to content. A good example is Amazon. If navigating to the Amazon